How to price day-of coordination

By Forever Farrah Published 2026-10-20.

How to price day-of wedding coordination: published fees in the US, UK, Canada and Australia, the hours behind them, what to include and how to set your rate.

Price day-of coordination as a flat package built from your hours: published ranges put it at about $800 to $3,000 in the US, £500 to £1,500 in the UK, $1,000 to $2,000 in Toronto and $1,500 to $2,000 in Australia, for roughly 15 to 25 hours of work. Work out your own hourly rate, multiply by the hours your package really takes (meetings and confirmations included, not only the day), then check the result against your local range and your experience.

What clients are paying for

Day-of coordination is the smallest planning package, and the name undersells it. Zola's guide to planner costs describes it as a review of the couple's plans, confirming every vendor's details, a minute-by-minute timeline, overseeing setup and running the day as the vendors' one point of contact. Most of that happens in the weeks before the wedding, which is why many planners sell it as month-of coordination. The day-of coordinator checklist walks through the work in order.

The pricing mistake that follows from the name is quoting for the day (ten or twelve hours) and doing the month (twenty or more).

Published fee ranges by market

These are the figures used in our planner pricing calculator, each from a published source with its year.

Published day-of coordination fees, and the hourly rate they imply at 15 to 25 hours

Market	Day-of fee	Source	Implied hourly rate
United States	$800 to $3,000	Zola, 2026	About $32 to $200
United Kingdom	£500 to £1,500	Airtasker UK, 2024	About £20 to £100
Canada (Toronto)	$1,000 to $2,000	Complete Weddings + Events, 2026	About $40 to $133
Australia	$1,500 to $2,000	Easy Weddings, 2026	About $60 to $133

Sources: Zola; Airtasker UK; Complete Weddings + Events, Toronto; Easy Weddings. The hours come from Thumbtack, which puts day-of coordination at about 15 to 25 hours; no UK, Canadian or Australian source we found splits hours by service, so the same US hours are used for all four. The implied rate is the low fee over the high hours and the high fee over the low hours, so treat it as a sanity check, not a market rate.

Three caveats. The Canadian figure is for Toronto, and other cities will differ. The UK figure is from 2024. And sources do not agree with each other: Zola's own summary gives a narrower US range than the one in its article, and Thumbtack quotes $800 to $1,700 for day-of coordination. A range is a range; your market, your city and your experience place you in it.

Hourly rates for comparison

Published hourly rates help you test a package price. Zola gives $75 to $200 or more an hour in the US. In the UK, Daniel Lay's planner cost guide quotes £30 to £100 an hour for partial planning (2024). Easy Weddings quotes $75 to $100 an hour for hourly consultations in Australia. We found no published hourly figure for Canada.

If your package price divided by your real hours comes out well below these, you are either new and pricing to build a portfolio (a legitimate choice, made on purpose) or under-counting the work.

Count the hours you actually spend

Build the package from a list, not a guess. A typical day-of package includes:

• A handover meeting with the couple, and reading every contract.
• Building the run of show, the vendor arrival schedule and the vendor contact sheet.
• Confirming every vendor, often twice.
• The rehearsal, if there is one.
• The wedding day itself, from the first vendor's arrival to load-out.
• Travel to and from the venue, on both days.

Put a time against each line for your last three weddings and use the average. Whether to charge separately for travel or the rehearsal is your call; many planners include a set radius and one rehearsal, then price extras on top.

Choose a pricing model

There are three common ways to charge, and day-of coordination suits the first.

• Flat package. One price for a defined scope. Easy for couples to compare and easy for you to sell. Define the scope tightly: number of meetings, hours on the day, whether an assistant is included.
• Hourly. Fair for consultations and add-ons, harder to sell as a whole package because the couple cannot see the total.
• Percentage of the budget. Used for full-service planning (Zola gives 10% to 20% in the US) and rarely for day-of coordination, where your work does not grow with the couple's spending.

Add-ons and terms

Price the things that change your hours as add-ons rather than folding them into the base package: an assistant on the day, extra hours beyond the contracted end time, a second location, travel beyond your radius, and an extra meeting. Write the payment terms into the contract: a deposit to book the date, the balance before the wedding, and what happens if the couple cancels. These are business decisions, not industry rules, and a local small-business adviser or your professional association can tell you what is normal where you work.

Set your number

1. Pick your target hourly rate from your costs, your income goal and the published hourly ranges above.
2. Multiply by the hours your package takes, from your own records.
3. Check the result against your market's day-of range. If it is above the top, look at your scope; if it is below the bottom, look at your rate.
4. Place yourself in the range by experience. The planner pricing calculator does this step: it puts a fee in the lower, middle or upper third of the published range for 0 to 2, 3 to 5 or 6 or more years of experience, and shows the hourly rate it works out to. The thirds are the calculator's own split, not a published figure.

How Forever Farrah helps planners

The planner pricing calculator is free and needs no signup. It shows sourced fee ranges for full-service, partial and day-of planning in the US, the UK, Canada and Australia, and with a free planner account you can save the summary as a PDF.

A day-of package has fewer hours than full planning, so the hours you save matter more. Forever Farrah's planner dashboard keeps each client wedding's guest list, RSVPs and seating chart in one place that you and the couple both see. Matchmaker (automatic seating) places guests at tables in seconds, guests find their table by scanning a QR code, and you can chase RSVPs across every client wedding from one screen. Your first 2 client weddings are free.

Frequently asked questions

How much does a day-of wedding coordinator cost?

Published ranges are about $800 to $3,000 in the US (Zola, 2026), £500 to £1,500 in the UK (Airtasker UK, 2024), $1,000 to $2,000 in Toronto and $1,500 to $2,000 in Australia (Easy Weddings, 2026).

How many hours is day-of coordination?

Thumbtack puts it at about 15 to 25 hours, which includes the weeks of preparation before the day as well as the day itself.

Should I charge a flat fee or by the hour for day-of coordination?

A flat package is the more common way to sell it, because couples can compare it easily. Build the package price from your hourly rate and your real hours, and charge extras by the hour.